I was told last evening to keep my presentation short. In other words, the fewer words the better. I knew that there was an overly-tight agenda. I had doodled a few words in the morning but I didn’t know if there would be a projector. So rather than taking the time to create a slideshow, I used the photocopier.
If I were more confident I would draw this while speaking. Doing it this way though means that people have a take-away. The principle is that what we remember what we see better than what we hear. This is the doodle and an approximation of the script:
It’s the year 2020. The leaders have a vision. They see us with 225 people in the parish church every Sunday (compared to 150 now) a balanced budget about $150,000 higher – and the place full of people. They went to our parent body over here on the right. (I held up a copy of the full proposal) The diocese has similar goals and they have money to help. So they did – the carrot is money for new staff. We will expand from one-full time and two-half-time people to three full-time and two half-time. That’s a big jump in a single year. The stick is accountability. That comes with a coach who guides us for the seven years. He helped us clarify what we want to do – which is to:
- Have more members
- Have more money
- Make our parishioners disciples who reach out – and by their example welcome and nourish others. That’s our mission.
Our next budget reflects these goals along with a road map for 2014. The road map, called a work plan, describes what to do, who does it and when.Each goal has its own swim lane. We report to the coach every quarter. The last doodle bottom right is the org chart. (I held the real one up). It shows all the key players. You are on the edge supporting the inner circle along with your working groups. I’ve attached a sample of the 2013 work plan so you can see how it’s laid out. We’re still improving the one for 2014. I’ll send it to you in digital format to save paper.
Even though I couldn’t spell accountability correctly, the points got made – in 273 words. While this is a specific context, you can adapt the pattern to your own needs. Try a word count on a typical written report and compare. It’s not what you write or say that matters, The real test is whether anyone hears, reads, gets it or remembers.